Clodou

Who it's for / Voice-over artists

Voice-over invoices for the session, the usage and the pickups

Voice-over artists bill in a few ways: a session fee for the recording plus a usage fee for where and how long the spot runs, such as regional radio for 13 weeks; a rate per finished minute or per word for e-learning and explainers; and a rate per finished hour for audiobooks. Pickups and revisions are billed under your terms, and usage that ends may be renewed. Tell Clodou what you recorded and what the client agreed to: it writes the invoice, reminds you when a usage term ends and keeps track of who has paid.

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Sound familiar?

  • A session fee and three usage terms worked out from an email thread
  • Usage that ran out months ago, and nobody asked about a renewal
  • Pickups recorded for free because nobody wrote them on the invoice
  • Clients in other countries and invoices in the wrong currency

How Clodou helps

Session and usage on their own lines

"Invoice Brightline Media: session fee $350 and regional radio usage for 13 weeks from November 10 at $750" writes two lines, $1,100, so the client sees what they bought and for how long.

Usage renewals remembered

"Remind me on February 9 that Brightline's radio usage ends" adds a task linked to the client. It shows in your morning plan on the day, in time to ask about a renewal.

Finished minutes and finished hours

E-learning by the finished minute, explainers by the word and audiobooks by the finished hour are each one line with a quantity: 6.2 finished hours at $250 is $1,550. Clodou uses your rates and never rounds the quantity.

How voice-over artists bill, and how Clodou handles it

Session fees and usage

Commercial work is often priced as a session fee for the recording plus a usage fee that depends on the media, such as radio, TV, online or in-store, the market and the term, such as 13 weeks or a year. Give Clodou each as its own line with the fee you agreed, and the media, market and dates in the line, so the invoice records what the client may use. Clodou never works out a usage fee by itself.

Finished minutes, words and hours

Narration for e-learning, explainers and corporate video is often priced per finished minute or per word, and audiobooks per finished hour. Give the quantity and your rate, such as 32 finished minutes at $15, $480, or 6.2 finished hours at $250, $1,550. If you charge a minimum per job, give it as the amount to bill.

Pickups, studio time and other currencies

Pickups and revisions caused by script changes are usually billed under your terms, often as a short session fee, and studio or engineer time can be billed on top. Give each its own line. For clients abroad, choose the currency when you ask for the invoice, such as invoice in GBP; Clodou prints that currency and does not convert amounts. Jobs paid through a union or a payroll company follow their own process, outside your own invoices.

A radio spot with usage, a renewal reminder and an audiobook

  1. Step 1

    Invoice Brightline Media: session fee $350 and regional radio usage, 13 weeks from November 10, at $750. Due in 30 days.

    Finds Brightline Media and creates draft invoice INV-0144 with two lines: session fee, $350.00; usage, regional radio, 13 weeks from November 10, $750.00. No tax is set on this workspace, so the total is $1,100.00, due in 30 days.

  2. Step 2

    Remind me on February 9 that Brightline's radio usage ends, so I can ask about renewing it.

    Adds a task due February 9, Brightline radio usage ends: ask about a renewal, linked to Brightline Media.

  3. Step 3

    Invoice Northwind Audio Press for the audiobook: 6.2 finished hours at $250, and a pickup session at $75.

    Finds Northwind Audio Press and creates draft invoice INV-0145 with two lines: audiobook narration, 6.2 finished hours at $250, $1,550.00; pickup session, $75.00. Total: $1,625.00.

  4. Step 4

    I sent both. Brightline paid the $1,100.

    Marks INV-0144 and INV-0145 as sent and shows an approval card to record $1,100.00 on INV-0144. Once you approve it, INV-0144 is marked paid and $1,625.00 is still owed by Northwind on INV-0145.

Just ask

Invoice Brightline Media: session fee $350 and regional radio usage for 13 weeks from November 10 at $750

Remind me on February 9 that Brightline's radio usage ends

Invoice Northwind Audio Press for the audiobook: 6.2 finished hours at $250

Questions

How do I make a voice-over invoice?
Tell Clodou the client, the job and the fees you agreed, such as a session fee of $350 and regional radio usage for 13 weeks at $750. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no voice-over invoice template to fill in, and if a fee is missing, Clodou asks instead of guessing.
How do I show usage on the invoice?
Give the usage as its own line with the media, the market and the term, such as usage, regional radio, 13 weeks from November 10, $750. The invoice then records what the client paid for. When the term ends, a dated task reminds you to ask about a renewal, which is a new invoice.
Can I bill per finished minute or per word?
Yes. Give the quantity and your rate, such as 32 finished minutes at $15 or 2,400 words at $0.20, and Clodou writes the line with the total, $480. It never rounds the quantity or picks a rate.
Can I invoice clients in other currencies?
Yes. Your workspace has its own currency, and you can name another one for a single invoice, such as invoice in EUR. Clodou prints that currency and does not convert amounts, so give the fee in the client's currency.
Does Clodou handle auditions, contracts or usage tracking?
No. Clodou has no audition tracking, casting site connection, contracts, e-signatures or file delivery, and it does not take card payments. It handles the business side: clients, invoices, payments, expenses and tasks, including a dated reminder when a usage term ends.
What does it cost?
Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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