How do I write a musician invoice?

Tell Clodou who booked you, the date, what you played and the fee, such as reception with the full band, 4 hours, $2,800. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no musician invoice template to fill in, and Clodou never invents a fee.

Can I invoice in pounds or euros?

Yes. Choose your workspace currency when you set it up, such as GBP for a musician in the UK, and every invoice uses it. To invoice one client in another currency, name it in your request; Clodou does not convert amounts.

Can I track travel and equipment costs?

Log fuel, parking, strings, equipment hire and the players you pay as expenses, from a sentence or a receipt photo you confirm, on a project for a record or a tour if you like. Bill travel back to the client at the rate you agreed, as its own line; Clodou never adds one by itself.

Does Clodou handle bookings, contracts or set lists?

No. Clodou has no booking calendar, performance contracts, e-signatures, set lists, ticketing or royalty tracking, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and projects with time. Keep your contract as its own document and put its key terms in the quote's note.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Musicians & bands

Musician invoices for weddings, venue gigs and session work

Musicians and bands are paid in a few ways: a fee for a private event such as a wedding or a company party, booked with a deposit; a guarantee, a share of the door or the higher of the two for a venue gig; and a rate per hour, per song or per session for studio work. Travel, sound equipment and an extra hour of music go on top. Tell Clodou what was agreed and it writes the quote or the invoice, keeps the deposit and the balance in order and shows who still owes you.

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Sound familiar?

A wedding booked by email, a deposit paid by app and no clear record of the balance
Door deals and guarantees worked out on the back of a set list
Studio hours from three projects tallied at the end of the month
Travel and the extra hour of music left off the invoice

How Clodou helps

Event quotes with a deposit

Quote the ceremony, the reception and travel as separate lines with your deposit terms in the note. When the couple books, turn the quote into the invoice and record the deposit; Clodou keeps the balance until the last payment.

Venue gigs from the settlement

"Invoice The Blue Lantern for Friday: 70% of the $820 door, $574" writes one line that shows how you got there. Clodou uses the amounts you give it; it does not count tickets or settle the night with the venue.

Session work by the hour

Create a project for each record with your hourly rate and log studio hours as you go. Invoicing the unbilled time turns them into one draft invoice, one line per session with its date, and marks them billed so none is invoiced twice.

How musicians & bands bill, and how Clodou handles it

Private events: a fee and a deposit

Weddings, parties and company events are usually quoted as a fee for the music, often split by part of the day, with travel, sound equipment or an extra hour on their own lines. A deposit secures the date, and the balance is due on or before the day. Write your terms in the quote's note; when the client books, turn the quote into the invoice and record the deposit as a partial payment. Clodou keeps the balance until the last payment.

Venue gigs: guarantees and door deals

Bars and venues pay a flat guarantee, a share of the ticket sales, or the higher of the two, settled on the night. Work out the amount from the settlement and give it to Clodou with the figures in the line, such as 70% of the $820 door, $574. If the venue pays on the night, record the payment against the invoice; if it pays later, the invoice stays on the list of what you are owed.

Sessions, extras and paying the band

Studio work is billed per hour, per song or per session: log hours on a project with your rate and turn them into one invoice, or give a flat fee per song as a line. If you lead the band and pay the other players, log each payment as an expense so the gig shows what it cost; Clodou does not pay musicians or prepare tax forms. Whether to charge tax on your fees depends on where you work: check with your accountant, and Clodou applies the rate you set.

A wedding, a venue gig and a studio session

Step 1
Quote Ana and Leo Alvarez for their wedding on October 17: ceremony and cocktail hour $900, reception with the full band, 4 hours, $2,800, and travel, 120 miles at $0.70. Note: $1,000 deposit to book the date, balance due October 10.
Adds Ana and Leo Alvarez as a client and creates quote DEV-0018 with three lines: ceremony and cocktail hour, $900.00; reception, full band, 4 hours, $2,800.00; travel, 120 miles at $0.70, $84.00. No tax is set on this workspace, so the total is $3,784.00, and the terms print in the note.
Step 2
The Alvarezes paid the $1,000 deposit. Turn DEV-0018 into an invoice due October 10; I sent it to them.
Creates invoice INV-0052 for $3,784.00 with the same lines and note, plus a reference to DEV-0018, and sets the due date to October 10. It marks INV-0052 as sent and shows an approval card to record $1,000 received. Once you approve it, $2,784.00 is still owed.
Step 3
Invoice The Blue Lantern for Friday's show: 70% of the $820 door, $574, which beats the $400 guarantee.
Finds The Blue Lantern and creates draft invoice INV-0053 with one line: live music, Friday, 70% of the $820 door, $574.00. Total: $574.00.
Step 4
Create a project, Maya Ortiz EP, for Maya Ortiz at $90 an hour. Log 3 hours of studio time today and invoice the unbilled time.
Adds Maya Ortiz as a client, creates the Maya Ortiz EP project at $90 an hour, logs 3 billable hours dated today and creates draft invoice INV-0054 with one line for that session, 3 h at $90, $270.00, marking the hours billed.

Just ask

Quote Ana and Leo Alvarez for their wedding on October 17: ceremony and cocktail hour $900, reception with the full band $2,800

Invoice The Blue Lantern for Friday's show: 70% of the $820 door, $574

Log 3 hours of studio time today on the Maya Ortiz EP

Questions

How do I write a musician invoice?: Tell Clodou who booked you, the date, what you played and the fee, such as reception with the full band, 4 hours, $2,800. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no musician invoice template to fill in, and Clodou never invents a fee.
Can a band send one invoice for all its members?: Yes. Invoice the whole fee from the band's workspace, and the client pays once. If you pay the other players, log each payment as an expense so the gig shows what it cost. Clodou does not split payments or pay band members.
Can I invoice in pounds or euros?: Yes. Choose your workspace currency when you set it up, such as GBP for a musician in the UK, and every invoice uses it. To invoice one client in another currency, name it in your request; Clodou does not convert amounts.
Can I track travel and equipment costs?: Log fuel, parking, strings, equipment hire and the players you pay as expenses, from a sentence or a receipt photo you confirm, on a project for a record or a tour if you like. Bill travel back to the client at the rate you agreed, as its own line; Clodou never adds one by itself.
Does Clodou handle bookings, contracts or set lists?: No. Clodou has no booking calendar, performance contracts, e-signatures, set lists, ticketing or royalty tracking, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and projects with time. Keep your contract as its own document and put its key terms in the quote's note.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

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How to Invoice as a Sole Trader in the UK (2026 Guide)
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How to Invoice as a 1099 Contractor (2026 Guide and Example)
How to invoice as a 1099 contractor: what goes on the invoice, a worked example, Form W-9, the new $2,000 Form 1099-NEC threshold and the records to keep.
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Invoice Spreadsheet vs Invoicing Software: When to Switch
Invoicing from an Excel or Word template vs invoicing software: what each does well, the hidden work in templates, and a checklist of signs it's time to switch.
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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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