How do I make an interpreter invoice?

Tell Clodou the client, the assignment, the hours or the day rate, and any travel, such as full day at $650 and 46 miles at $0.70. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no interpreter invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.

Can Clodou apply my two-hour minimum?

Not by itself. Give it the hours to bill, such as 2 hours for a 50-minute appointment under your minimum, and say so in the line if the client expects it. Clodou bills the hours you give and never rounds them.

Can I bill remote interpreting by the minute?

Yes. Give the minutes and your rate per minute, such as 38 minutes at $1.75, $66.50, as a line. Or log the minutes on the client's project at the matching hourly rate and invoice them with the month's unbilled time.

How do I invoice a late cancellation?

Write your cancellation terms in the note of your invoices, and when an assignment is cancelled late, invoice the amount your terms state as its own line, such as late cancellation, job 48455, 2-hour minimum, $140. Clodou never adds a cancellation fee by itself.

Does Clodou schedule assignments or track credentials?

No. Clodou has no assignment calendar, job board, video platform, signed timesheets or credential tracking, and it does not take card payments. It handles the business side: clients, invoices, payments, expenses, projects and time. For written translation billed per word, see the page for translators.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Interpreters

Interpreter invoices for every assignment, minimum and late cancellation

Interpreters usually bill by the hour with a minimum per assignment, often two hours, or a half-day or full-day rate for conferences and depositions, with travel time, mileage or parking on top and a fee when an assignment is cancelled late. Remote work by video or phone can be billed by the minute. Agencies and hospitals often want one invoice a month listing every assignment with its date and job number, while direct clients are invoiced job by job. Tell Clodou what you did and at what rate: it writes the invoice and keeps track of who has paid.

Start free See pricing

Sound familiar?

A month of assignments for one agency copied from a calendar into an invoice
A one-hour appointment billed as one hour instead of your two-hour minimum
Travel time, mileage and parking forgotten after a long day
Late cancellations your terms charge for, never invoiced

How Clodou helps

Every assignment on the month's invoice

Log each assignment on the agency's project with its job number, at your hourly rate. At month end, invoicing the unbilled time writes one draft invoice with one line per assignment and its date, and marks them billed.

Minimums and late cancellations

"Log 2 hours for job 48213 today, my 2-hour minimum" bills the hours you give, and a late cancellation is a line at the amount your terms state. Clodou never applies a minimum or a fee by itself.

Travel on its own lines

Give travel time, mileage and parking as their own lines at the rates you agreed, such as 46 miles at $0.70. Log parking and transit receipts as expenses from a photo you confirm.

How interpreters bill, and how Clodou handles it

Hourly with a minimum, or a day rate

Community, medical and business interpreting is often billed by the hour with a minimum per assignment, often two hours, then in steps such as half hours; conferences and depositions are often billed by the half day or the full day. Give Clodou the hours you bill or the day rate, such as full day, $650; it does not round time or apply your minimum by itself. Courts and some agencies set their own rates: use their rate and put their reference number in the line.

Travel, cancellations and rush work

Travel time, mileage and parking are usually billed on top for on-site work, and late cancellations, often within 24 or 48 hours, are charged under your terms, sometimes for the full minimum. Evening, weekend or same-day assignments may carry a higher rate. Give each its own line at the amount you agreed, and write your cancellation terms in the note.

One invoice a month for agencies

Agencies, hospitals and schools often want one invoice a month with each assignment, its date, its job number and the hours. Create a project for the client with your rate and log each assignment as you go, with the job number in the description; invoicing the unbilled time turns them into one draft invoice, one line per assignment with its date.

A month of agency work, a deposition and a late cancellation

Step 1
Create a project, Bayview Language Services, for Bayview at $70 an hour. Log 2 hours for job 48213 at St. Mary's on October 6, my 2-hour minimum, and 3.5 hours for job 48390 at Lakeside Clinic on October 21.
Finds Bayview Language Services, creates the project at $70 an hour and logs two billable entries: job 48213, St. Mary's, 2 hours on October 6; job 48390, Lakeside Clinic, 3.5 hours on October 21.
Step 2
It's November 1: invoice Bayview for October's unbilled time.
Creates draft invoice INV-0088 with one line per entry and its date: job 48213, St. Mary's, 2 h at $70, $140.00; job 48390, Lakeside Clinic, 3.5 h at $70, $245.00. No tax is set on this workspace, so the total is $385.00, and the hours are marked billed.
Step 3
Invoice Grant & Lowe LLP for the deposition on November 4: full day at $650, 46 miles at $0.70 and $18 parking.
Finds Grant & Lowe LLP and creates draft invoice INV-0089 with three lines: interpreting, deposition, November 4, full day, $650.00; mileage, 46 miles at $0.70, $32.20; parking, $18.00. Total: $700.20.
Step 4
Lakeside cancelled tomorrow's job 48455 this morning. Under my terms that's the 2-hour minimum: invoice Bayview $140 for it.
Creates draft invoice INV-0090 for Bayview Language Services with one line: late cancellation, job 48455, 2-hour minimum, 2 hours at $70, $140.00.

Just ask

Log 2 hours on the Bayview Language Services project today for job 48213 at St. Mary's, my 2-hour minimum

Invoice Bayview Language Services for October's unbilled time

Invoice Grant & Lowe LLP for the deposition on November 4: full day at $650, 46 miles at $0.70 and $18 parking

Questions

How do I make an interpreter invoice?: Tell Clodou the client, the assignment, the hours or the day rate, and any travel, such as full day at $650 and 46 miles at $0.70. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no interpreter invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.
Can Clodou apply my two-hour minimum?: Not by itself. Give it the hours to bill, such as 2 hours for a 50-minute appointment under your minimum, and say so in the line if the client expects it. Clodou bills the hours you give and never rounds them.
Can I bill remote interpreting by the minute?: Yes. Give the minutes and your rate per minute, such as 38 minutes at $1.75, $66.50, as a line. Or log the minutes on the client's project at the matching hourly rate and invoice them with the month's unbilled time.
How do I invoice a late cancellation?: Write your cancellation terms in the note of your invoices, and when an assignment is cancelled late, invoice the amount your terms state as its own line, such as late cancellation, job 48455, 2-hour minimum, $140. Clodou never adds a cancellation fee by itself.
Does Clodou schedule assignments or track credentials?: No. Clodou has no assignment calendar, job board, video platform, signed timesheets or credential tracking, and it does not take card payments. It handles the business side: clients, invoices, payments, expenses, projects and time. For written translation billed per word, see the page for translators.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

Invoicing · November 6, 2026
How to Invoice as a Sole Trader in the UK (2026 Guide)
How to invoice as a UK sole trader: what to include with or without VAT, numbering, payment terms, late payment interest, records and a worked GBP example.
11 min read
Invoicing · November 7, 2026
How to Invoice as a 1099 Contractor (2026 Guide and Example)
How to invoice as a 1099 contractor: what goes on the invoice, a worked example, Form W-9, the new $2,000 Form 1099-NEC threshold and the records to keep.
11 min read
Time & billing · November 3, 2026
How to Track Billable Hours (and Stop Losing Unbilled Time)
How to track billable hours as a freelancer: what counts as billable, timer vs manual logs, rounding rules, a weekly unbilled-time review and invoice examples.
7 min read

Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

Start free