How do I write a tree service invoice?

Tell Clodou the customer, each tree and the work, and your prices, such as oak removal at $1,800 and stump grinding at $250. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no tree service invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.

Can I bill stump grinding by the inch?

Yes. Give the inches and your price per inch, such as stump grinding, 30 inches at $8, $240, and Clodou writes the line as you give it. Several stumps can each have their own line, or share one line with the total inches.

Can Clodou make an invoice for an insurance claim?

Clodou writes an itemized invoice: each tree, the work done and its price on its own line, with your business details and the date. Ask your customer what their insurer needs on it, such as the date of the storm, and put it in the note. Clodou does not deal with insurers or attach photos.

How do I bill a crane or a permit back to the customer?

Log it as an expense, from a receipt photo you confirm, and put it on the invoice as its own line at cost, or with the markup your contract states as an amount you give. Clodou never adds a markup by itself.

Does Clodou assess trees or schedule crews?

No. Clodou has no tree inventory, measuring tools, crew scheduling, equipment tracking, GPS or photo reports, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses, projects and time. On Solo and Team, your own payment link prints on invoices.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Tree services & arborists

Tree service estimates and invoices, from the first climb to the last stump

Tree services price most jobs per tree after a look on site: removal or trimming by size and risk, stump grinding by the stump or by its diameter, and hauling the wood away or leaving it. Large removals can need a crane, a permit or a deposit, and storm work is often billed by the hour for the crew and equipment. Homeowners sometimes need an itemized invoice for an insurance claim. Tell Clodou what you quoted and it writes the estimate, turns it into the invoice and keeps track of who has paid.

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Sound familiar?

Estimates written at night from notes taken under the tree
Stump grinding and haul-away agreed on site and missing from the invoice
Storm calls billed by the hour with no record of the crew's time
Crane and permit costs paid up front and billed back late

How Clodou helps

Estimates that become invoices

"Estimate the Morgans: remove the oak by the driveway at $1,800, grind the stump at $250 and haul everything away at $350" writes the quote with three lines, $2,400. When they say yes, the quote becomes the invoice.

Cranes, permits and dump fees

Log crane rental, permits and dump fees as expenses, from a receipt photo you confirm, to see what each job cost. Bill them back on their own lines at cost, or with the markup your contract states as an amount you give.

Storm work by the hour

Create a project for an emergency job with your crew rate, such as $350 an hour for a 3-person crew and the bucket truck, and log the hours as you go. Invoicing the unbilled time turns them into one draft invoice, one line per entry with its date.

How tree services & arborists bill, and how Clodou handles it

Per tree, by size and risk

Removals and trimming are usually priced per tree after a look on site, by height, trunk size and how close it stands to a house or power lines; stump grinding by the stump or by the inch of diameter; and haul-away, chipping or leaving the wood as their own lines. Clodou takes the prices you give: it does not assess a tree or pick a price.

Deposits, cranes and permits

Large removals may need a crane, a bucket truck or a city permit, and a deposit before the work is booked. Write your deposit terms in the quote's note; when the customer accepts, turn the quote into the invoice and record the deposit as a partial payment. Log crane rental and permit fees as expenses and bill them back as their own lines at the amounts you give.

Storm work and insurance

After a storm, emergency work is often billed by the hour for the crew and equipment: log the hours on a project with your rate and turn them into one invoice, or give the hours as a line. Homeowners claiming on their insurance usually need an itemized invoice, with each tree, the work done and its price on its own line, which is how Clodou writes it. Whether tree work is taxed where you work is for you to check with your accountant; Clodou applies the rate you set.

A crane removal with a deposit, then storm work

Step 1
Estimate the Morgan family for removing the oak by the driveway: removal with a crane at $1,800, stump grinding at $250 and haul-away at $350. Note: $600 deposit to book, balance due on completion.
Adds the Morgan family as a client and creates quote DEV-0083 with three lines: oak removal by the driveway, with crane, $1,800.00; stump grinding, $250.00; haul-away of wood and debris, $350.00. No tax is set on this workspace, so the total is $2,400.00, and the deposit terms print in the note.
Step 2
The Morgans accepted and paid the $600 deposit. Turn DEV-0083 into an invoice; I'll send it when the job is done.
Creates draft invoice INV-0140 for $2,400.00 with the same lines and note, plus a reference to DEV-0083, and shows an approval card to record $600 received. Once you approve it, $1,800.00 is still owed and the invoice stays a draft.
Step 3
The oak is down. Log $650 for the crane rental from Valley Crane. I sent INV-0140 to the Morgans.
Records a $650.00 expense, crane rental, with Valley Crane as the supplier, and marks INV-0140 as sent, with $1,800.00 still owed.
Step 4
Pine Hill HOA called after the storm. Create a project, Pine Hill storm cleanup, at $350 an hour for the crew and the bucket truck, log 5 hours today and invoice the unbilled time.
Finds Pine Hill HOA, creates the Pine Hill storm cleanup project at $350 an hour, logs 5 billable hours dated today and creates draft invoice INV-0141 with one line for that entry, 5 h at $350, $1,750.00, marking the hours billed.

Just ask

Estimate the Morgans: remove the oak by the driveway at $1,800, grind the stump at $250 and haul everything away at $350

Log $650 for the crane rental from Valley Crane

Invoice Pine Hill HOA for the storm cleanup: 5 hours of a 3-person crew and the bucket truck at $350 an hour

Questions

How do I write a tree service invoice?: Tell Clodou the customer, each tree and the work, and your prices, such as oak removal at $1,800 and stump grinding at $250. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no tree service invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.
Can I bill stump grinding by the inch?: Yes. Give the inches and your price per inch, such as stump grinding, 30 inches at $8, $240, and Clodou writes the line as you give it. Several stumps can each have their own line, or share one line with the total inches.
Can Clodou make an invoice for an insurance claim?: Clodou writes an itemized invoice: each tree, the work done and its price on its own line, with your business details and the date. Ask your customer what their insurer needs on it, such as the date of the storm, and put it in the note. Clodou does not deal with insurers or attach photos.
How do I bill a crane or a permit back to the customer?: Log it as an expense, from a receipt photo you confirm, and put it on the invoice as its own line at cost, or with the markup your contract states as an amount you give. Clodou never adds a markup by itself.
Does Clodou assess trees or schedule crews?: No. Clodou has no tree inventory, measuring tools, crew scheduling, equipment tracking, GPS or photo reports, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses, projects and time. On Solo and Team, your own payment link prints on invoices.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

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How to Track Billable Hours (and Stop Losing Unbilled Time)
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Hourly Invoice Template: How to Invoice for Hours Worked
Copy a plain-text hourly invoice template and learn what it should show: dates, hours per task, rate and totals, plus rounding, timesheets and a USD example.
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Expense and Receipt Tracking: A Simple System
How to track business expenses and receipts with a simple system: capture, categorize, store, reconcile monthly and hand clean records to your accountant.
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Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

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