How do I make a septic pumping invoice?

Tell Clodou the customer, the tank size or gallons pumped and each extra with its price, such as 2 lids at $45 and a $60 disposal fee. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no septic invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.

Can I bill by the gallon?

Yes. Give the gallons and your price per gallon, such as 1,250 gallons at $0.35, $437.50. If you charge a base price up to a set volume and a rate above it, give the base and the excess gallons as two lines.

Who do I invoice for a home sale inspection?

Whoever agreed to pay: often the title company at closing, sometimes the seller or the agent. Add them as the client, put the property address and the closing date on the invoice, and set the due date to the closing.

Can Clodou remind customers when their next pump-out is due?

Clodou reminds you, not the customer: add a dated task linked to the customer, such as call the Hendricks about pumping on June 1, 2029, and it shows in your morning plan that day. Clodou does not send marketing emails or text messages.

Does Clodou keep septic system records or permits?

No. Clodou has no system diagrams, tank records, inspection report forms, permit filings, dispatch or route planning, and it does not take card payments. It handles the business side: customers, quotes, invoices, payments, expenses and tasks. Keep the inspection reports your county requires in the tool you use for them.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Septic pumping & services

Septic pumping invoices, from the first lid to the next reminder

Septic companies usually price pumping by the size of the tank or by the gallon, with extra charges to locate and dig up the lids, for disposal at the treatment plant, for risers and repairs, and for emergency calls. Inspections for a home sale are often paid at closing by the title company. Most homeowners only need a pump-out every few years, so a reminder at the right time brings the next job. Tell Clodou what you did and at what price: it writes the invoice, keeps the reminder and tracks who has paid.

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Sound familiar?

Pump-outs, lid digging and disposal fees added up on a clipboard in the truck
Inspection invoices for home sales that wait for a closing date nobody wrote down
Disposal and dump fees paid at the plant and never billed back
Customers who would book again in three years if anyone reminded them

How Clodou helps

Pump-outs with every charge

"Invoice the Hendricks: pump the 1,000-gallon tank at $375, dig up 2 lids at $45 and the $60 disposal fee" writes three lines, $525. Clodou uses your prices; it never picks a tank size or a fee.

Inspections paid at closing

Invoice the title company or the seller for a sale inspection, with the property address and the closing date in the note, and set the due date to the closing. Clodou keeps it on the list of what is owed until you record the payment.

The next pump-out, remembered

"Remind me on June 1, 2029 to call the Hendricks about pumping" adds a task linked to the customer. It shows in your morning plan on the day, years from now.

How septic pumping & services bill, and how Clodou handles it

By tank size or by the gallon

Pumping is usually priced by tank size, such as $375 for up to 1,000 gallons, or by the gallon pumped, such as 1,250 gallons at $0.35, $437.50, with a higher price above a set volume. Give Clodou the tank or the gallons and your price. It writes the line as you give it and never estimates a tank or a volume.

Lids, disposal, risers and emergencies

Locating and digging up buried lids is often charged per lid, disposal at the treatment plant is billed back at cost or at a set fee, and risers, filters and repairs have their own prices. Weekend and emergency calls often carry a higher rate. Give each its own line, and log the plant's disposal fees as expenses from the receipt photo you confirm to see what each job cost.

Inspections, closings and the next reminder

Inspections for a home sale are often paid at closing: invoice the title company, the agent or the seller as agreed, with the property address and closing date. After a pump-out, add a task for the next one, three to five years out depending on the household, linked to the customer. Whether septic services are taxed where you work is for you to check with your accountant; Clodou applies the rate you set.

A pump-out, a sale inspection and the next reminder

Step 1
Invoice the Hendricks for today: pumped the 1,000-gallon tank at $375, dug up 2 lids at $45 and the $60 disposal fee. I left the invoice with them.
Finds the Hendricks and creates invoice INV-0233 with three lines: septic pumping, 1,000-gallon tank, $375.00; lid locating and digging, 2 at $45, $90.00; disposal fee, $60.00. No tax is set on this workspace, so the total is $525.00, and INV-0233 is marked as sent.
Step 2
Remind me on June 1, 2029 to call the Hendricks about pumping, and log $60 for today's disposal at the county plant.
Adds a task due June 1, 2029, call the Hendricks about pumping, linked to them, and records a $60.00 expense, disposal fee, with the county plant as the supplier.
Step 3
Invoice Lakeview Title for the inspection at 12 Ridge Road for the Morales sale: inspection $325 and pumping $375, due on the closing date, March 28.
Finds Lakeview Title and creates draft invoice INV-0234 with two lines: septic inspection, 12 Ridge Road, Morales sale, $325.00; pumping, $375.00. Total: $700.00, due March 28.
Step 4
The Hendricks paid the $525. I sent INV-0234 to Lakeview.
Shows an approval card to record $525.00 on INV-0233 and marks INV-0234 as sent. Once you approve the payment, INV-0233 is marked paid, and $700.00 is owed by Lakeview Title, due March 28.

Just ask

Invoice the Hendricks: pump the 1,000-gallon tank at $375, dig up 2 lids at $45 and the $60 disposal fee

Invoice Lakeview Title for the septic inspection at 12 Ridge Road: inspection $325 and pumping $375, due on March 28

Remind me on June 1, 2029 to call the Hendricks about pumping

Questions

How do I make a septic pumping invoice?: Tell Clodou the customer, the tank size or gallons pumped and each extra with its price, such as 2 lids at $45 and a $60 disposal fee. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no septic invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.
Can I bill by the gallon?: Yes. Give the gallons and your price per gallon, such as 1,250 gallons at $0.35, $437.50. If you charge a base price up to a set volume and a rate above it, give the base and the excess gallons as two lines.
Who do I invoice for a home sale inspection?: Whoever agreed to pay: often the title company at closing, sometimes the seller or the agent. Add them as the client, put the property address and the closing date on the invoice, and set the due date to the closing.
Can Clodou remind customers when their next pump-out is due?: Clodou reminds you, not the customer: add a dated task linked to the customer, such as call the Hendricks about pumping on June 1, 2029, and it shows in your morning plan that day. Clodou does not send marketing emails or text messages.
Does Clodou keep septic system records or permits?: No. Clodou has no system diagrams, tank records, inspection report forms, permit filings, dispatch or route planning, and it does not take card payments. It handles the business side: customers, quotes, invoices, payments, expenses and tasks. Keep the inspection reports your county requires in the tool you use for them.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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