How do I make a trucking invoice?

Tell Clodou the broker or shipper, the load number, the route and the charges from the rate confirmation, such as 1,240 miles at $2.35 and 3 hours of detention at $50. It writes the invoice with your logo, your business details, the next number in your sequence and the due date you set. There is no trucking invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.

Can I attach the bill of lading?

No. Clodou does not store or attach your bill of lading, proof of delivery or rate confirmation. Put the load and BOL numbers on the invoice and send the paperwork the way the broker asks, often through their own portal.

Does Clodou work with factoring companies or load boards?

No. Clodou does not factor invoices or connect to a factoring company, a load board or a broker's portal. If you factor loads, the factoring company handles the invoices it buys under its own rules.

Can I track fuel and repairs?

Yes. Log fuel, tolls, repairs, scale tickets and lumper receipts as expenses, from a sentence or a receipt photo you confirm, with the supplier's name, and see what each month cost. Clodou does not track miles by state, IFTA, ELD logs or maintenance schedules.

Can I bill a shipper directly instead of a broker?

Yes. Add the shipper as the client, with their accounts payable contact, and invoice each load the same way, with their PO number in the note if they use one. Their payment terms become the invoice's due date.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Truckers & owner-operators

Trucking invoices for every load, with detention and lumper fees on their own lines

Owner-operators and small fleets bill each load to the broker or the shipper: a linehaul rate, flat or per mile, sometimes a fuel surcharge, and accessorials such as detention after the free time, a lumper fee paid at the dock, a layover or an extra stop. Brokers usually want the load number from the rate confirmation on the invoice and the signed bill of lading with it, and many pay 30 days or more later. Tell Clodou the load and the charges and it writes the invoice, keeps your fuel and repair costs as expenses and shows which loads are still unpaid.

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Sound familiar?

Invoices typed at a truck stop at night, load after load
Detention hours and lumper receipts that never make it onto the invoice
Brokers paying at 30 or 45 days, and no clear list of which loads are still open
Fuel, tolls and repairs on a pile of receipts at tax time

How Clodou helps

One invoice per load

"Invoice Summit Freight for load 448210: 1,240 miles at $2.35, 3 hours of detention at $50 and the $180 lumper fee" writes three lines, $3,244, with the load number on the invoice.

Accessorials on their own lines

Detention, lumper fees, layovers, extra stops and a truck ordered but not used each get their own line, at the amount on your rate confirmation. Clodou never adds a charge by itself.

Open loads, broker by broker

Ask "which invoices are overdue?" and Clodou lists each one with what is still owed. It can draft a polite reminder for you to send, and on Team, automatic reminders can follow up once you turn them on.

How truckers & owner-operators bill, and how Clodou handles it

Linehaul per mile or flat, and fuel surcharge

Most loads are billed at the rate on the broker's rate confirmation: a flat rate for the load or a rate per mile, sometimes with a fuel surcharge as its own line. Give Clodou the miles and the rate, such as 1,240 miles at $2.35, or the flat amount. It writes the line as you give it and never works out a rate or a surcharge by itself.

Detention, lumpers and other accessorials

Detention is usually billed by the hour after a set free time at the dock, lumper fees are paid at the warehouse and billed back with the receipt, and layovers, extra stops or a truck ordered but not used have their own amounts on the rate confirmation. Give each its own line, and log the lumper fee as an expense from the receipt photo you confirm, so you see what the load cost.

Load numbers, paperwork and payment terms

Put the load number, and the bill of lading or PO number if the broker asks for them, in the line or the note. Clodou does not attach your bill of lading or proof of delivery, so send them the way the broker asks, often through their portal. Set the due date to the broker's terms, such as 30 days; Clodou keeps the load on the list of what is owed until you record the payment.

Two loads for a broker, and the costs on the road

Step 1
Invoice Summit Freight for load 448210, Dallas to Denver: 1,240 miles at $2.35, 3 hours of detention at $50 and the $180 lumper fee. Due in 30 days, with BOL 77120 in the note.
Finds Summit Freight and creates draft invoice INV-0204 with three lines: linehaul, load 448210, Dallas to Denver, 1,240 miles at $2.35, $2,914.00; detention, 3 hours at $50, $150.00; lumper fee, $180.00. No tax is set on this workspace, so the total is $3,244.00, due in 30 days, with BOL 77120 in the note.
Step 2
Log the $180 lumper receipt for load 448210 and $612 of diesel bought today.
Records two expenses dated today: lumper fee, load 448210, $180.00, and diesel, $612.00.
Step 3
Invoice Summit Freight for load 448377, Denver to Salt Lake City: flat rate $1,650 plus a $75 fuel surcharge, due in 30 days.
Creates draft invoice INV-0205 with two lines: linehaul, load 448377, Denver to Salt Lake City, $1,650.00; fuel surcharge, $75.00. Total: $1,725.00, due in 30 days.
Step 4
I sent both to Summit. They paid INV-0204 in full.
Marks INV-0204 and INV-0205 as sent and shows an approval card to record $3,244.00 on INV-0204. Once you approve it, INV-0204 is marked paid and $1,725.00 is still owed on INV-0205.

Just ask

Invoice Summit Freight for load 448210: 1,240 miles at $2.35, 3 hours of detention at $50 and the $180 lumper fee

Log $612 of diesel bought today

Which invoices are overdue?

Questions

How do I make a trucking invoice?: Tell Clodou the broker or shipper, the load number, the route and the charges from the rate confirmation, such as 1,240 miles at $2.35 and 3 hours of detention at $50. It writes the invoice with your logo, your business details, the next number in your sequence and the due date you set. There is no trucking invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.
Can I attach the bill of lading?: No. Clodou does not store or attach your bill of lading, proof of delivery or rate confirmation. Put the load and BOL numbers on the invoice and send the paperwork the way the broker asks, often through their own portal.
Does Clodou work with factoring companies or load boards?: No. Clodou does not factor invoices or connect to a factoring company, a load board or a broker's portal. If you factor loads, the factoring company handles the invoices it buys under its own rules.
Can I track fuel and repairs?: Yes. Log fuel, tolls, repairs, scale tickets and lumper receipts as expenses, from a sentence or a receipt photo you confirm, with the supplier's name, and see what each month cost. Clodou does not track miles by state, IFTA, ELD logs or maintenance schedules.
Can I bill a shipper directly instead of a broker?: Yes. Add the shipper as the client, with their accounts payable contact, and invoice each load the same way, with their PO number in the note if they use one. Their payment terms become the invoice's due date.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

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Late payment statistics for 2026, each checked on the publisher's own page: overdue invoices, payment terms, freelancers, cash flow and time spent chasing.
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How to invoice as a 1099 contractor: what goes on the invoice, a worked example, Form W-9, the new $2,000 Form 1099-NEC threshold and the records to keep.
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How to track business expenses and receipts with a simple system: capture, categorize, store, reconcile monthly and hand clean records to your accountant.
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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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