How do I make a party rental invoice?

Tell Clodou the customer, the event date, each item with its quantity and price, and the delivery fee. It writes each line, prints your logo, your business details and your terms, and numbers the invoice in your sequence. There is no party rental invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.

How do I handle a security deposit?

A refundable security deposit is not part of the price, so Clodou does not put it on the invoice, hold it or refund it. Write its amount and terms in the quote's note, and keep track of it outside Clodou until you hand it back.

Can I charge for damage or missing items after the event?

Yes. Invoice them on a new invoice, each as its own line at the price your rental terms state, such as 4 chairs not returned at $25. Clodou never adds a charge by itself.

Can I bill a venue or a planner for many events?

Yes. Add the venue or the planning company as the client, with their contacts, and invoice each event on its own with the date in the line, or once a month with one line per event.

Does Clodou check what is available on a date?

No. Clodou has no availability calendar, reservations, delivery routes, online store or signed rental agreements, and it does not take card payments. Keep those in your booking tool; Clodou handles the business side: clients, quotes, invoices, payments, expenses and tasks.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Party & event rentals

Party rental invoices for tents, tables, chairs and everything in the truck

Party and event rental companies price each item per event or per day: tents, tables, chairs, linens, bounce houses, lighting, photo booths. Delivery, setup and pickup are billed on top, often by distance, and many add a damage waiver as a share of the rental. A booking deposit holds the items for the date, and some companies ask for a refundable security deposit as well. Tell Clodou what the customer is renting and at what price: it writes the quote, turns it into the invoice and keeps track of the deposit and the balance.

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Sound familiar?

Quotes with forty lines of chairs, linens and stakes added up by hand
Delivery, setup and the damage waiver forgotten on the final invoice
Booking deposits taken months ahead and matched to the order from memory
Last-minute changes to the count after the quote went out

How Clodou helps

Quotes item by item

"Quote the Ortiz party: a 20x30 tent at $650, 8 tables at $12 and 60 chairs at $3" writes three lines, $926. Clodou uses your prices; it never picks an item or a price for you.

Deposits and the balance

Write your booking deposit terms in the quote's note. When the customer books, turn the quote into a draft invoice and record the deposit; if the counts change, change them on the draft, and Clodou keeps the balance.

Delivery, setup and the damage waiver

Give delivery, setup and pickup as their own line, and the damage waiver as an amount, such as 10% of $926, $92.60. Clodou never adds a fee or a waiver by itself.

How party & event rentals bill, and how Clodou handles it

Per item, per event or per day

Most rentals are priced per item for an event, usually a day or a weekend, with a higher price for longer rentals. Clodou takes each item with its quantity and price, such as 60 chairs at $3, $180; for a rental over several days, give the days in the line, such as staging, 2 days at $400, $800. Clodou does not check what is available on a date or reserve items: keep that in your booking tool.

Delivery, setup and damage waivers

Delivery, setup and pickup are often billed by distance or as a flat fee, and many companies add a damage waiver as a share of the rental. Give each as its own line with the amount you work out, such as damage waiver, 10% of $926, $92.60. Whether the waiver and delivery are taxed where you work is for you to check with your accountant; Clodou applies the rate you set, per line if needed.

Booking deposits and security deposits

A booking deposit holds the items for the date and counts toward the total: write the terms in the quote's note, turn the quote into the invoice when the customer books and record the deposit as a partial payment. A refundable security deposit is different, because you hand it back after the event: Clodou does not hold or refund it, so write its terms in the note and keep track of it outside the invoice.

A backyard party, from the quote to the final count

Step 1
Quote the Ortiz family for July 18: a 20x30 tent at $650, 8 tables at $12, 60 chairs at $3, delivery, setup and pickup at $175, and the damage waiver, 10% of $926, $92.60. Note: $300 deposit to book, balance due July 11.
Adds the Ortiz family as a client and creates quote DEV-0057 with five lines: tent, 20x30, $650.00; tables, 8 at $12, $96.00; chairs, 60 at $3, $180.00; delivery, setup and pickup, $175.00; damage waiver, 10% of $926, $92.60. No tax is set on this workspace, so the total is $1,193.60, and the terms print in the note.
Step 2
They booked and paid the $300 deposit. Turn DEV-0057 into an invoice and record the deposit on it.
Creates draft invoice INV-0161 for $1,193.60 with the same lines and note, plus a reference to DEV-0057, and shows an approval card to record $300 received. Once you approve it, $893.60 is still owed and the invoice stays a draft.
Step 3
They need 80 chairs now. Update INV-0161, with the damage waiver at 10% of $986, $98.60.
Changes draft INV-0161 to 80 chairs at $3, $240.00, and the damage waiver to 10% of $986, $98.60. The total is now $1,259.60, with $959.60 still owed after the deposit.
Step 4
I sent INV-0161, and they paid the $959.60 balance on July 11.
Marks INV-0161 as sent and shows an approval card to record $959.60 received. Once you approve it, the invoice is marked paid.

Just ask

Quote the Ortiz family for July 18: a 20x30 tent at $650, 8 tables at $12 and 60 chairs at $3

Add delivery, setup and pickup at $175, and the damage waiver, 10% of $926, $92.60

The Ortizes now need 80 chairs: update the draft invoice

Questions

How do I make a party rental invoice?: Tell Clodou the customer, the event date, each item with its quantity and price, and the delivery fee. It writes each line, prints your logo, your business details and your terms, and numbers the invoice in your sequence. There is no party rental invoice template to fill in, and if a price is missing, Clodou asks instead of guessing.
How do I handle a security deposit?: A refundable security deposit is not part of the price, so Clodou does not put it on the invoice, hold it or refund it. Write its amount and terms in the quote's note, and keep track of it outside Clodou until you hand it back.
Can I charge for damage or missing items after the event?: Yes. Invoice them on a new invoice, each as its own line at the price your rental terms state, such as 4 chairs not returned at $25. Clodou never adds a charge by itself.
Can I bill a venue or a planner for many events?: Yes. Add the venue or the planning company as the client, with their contacts, and invoice each event on its own with the date in the line, or once a month with one line per event.
Does Clodou check what is available on a date?: No. Clodou has no availability calendar, reservations, delivery routes, online store or signed rental agreements, and it does not take card payments. Keep those in your booking tool; Clodou handles the business side: clients, quotes, invoices, payments, expenses and tasks.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

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Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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