How do I write a florist invoice?

Tell Clodou the client, the event and each piece with its price, such as a bridal bouquet at $250 and 12 centerpieces at $120. It writes each line, applies the taxes you set, prints your logo, your business details and your terms, and numbers the invoice in your sequence. There is no florist invoice template to fill in, and Clodou never invents a price.

What if the final count changes?

While the invoice is a draft, ask Clodou to change the quantities and it works out the lines, the taxes and the total again, keeping any deposit you recorded. Once an invoice is sent, Clodou no longer changes it: invoice the extra pieces on a new invoice at the same prices.

Can I bill a hotel or a restaurant for weekly flowers?

Yes. For a fixed monthly price, set up a retainer and Clodou prepares one draft invoice a month for you to check. If the number of deliveries changes from month to month, invoice the weeks delivered instead, such as 5 weekly arrangements at $160, $800.

Can I charge for delivery and rentals?

Yes, each as its own line at the price you set, such as delivery, setup and teardown, $275, or arch rental, $150. Clodou never adds a fee by itself, and it applies the tax you set to each line.

Does Clodou build proposals with photos or count stems?

No. Clodou has no proposal designer with photos, mood boards, recipes or stem counts, wholesale ordering or delivery routes, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and tasks. Log wholesale flower purchases as expenses on the event's project to see what each wedding cost.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Florists

Florist invoices for the wedding, the event and the weekly arrangements

Florists price event work piece by piece: the bridal bouquet, each bridesmaid bouquet, boutonnieres, centerpieces and installations, with delivery, setup and teardown on top and rentals such as vases or an arch. A deposit holds the date, the final count is settled a few weeks before, and the balance is paid before the event. Hotels, restaurants and offices often take weekly arrangements on a monthly account. Tell Clodou what you agreed and it writes the quote, turns it into the invoice and keeps the deposit and the balance in order.

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Sound familiar?

A wedding proposal with thirty lines retyped into an invoice
Six bridesmaids become eight, and the invoice still says six
Delivery, setup and vase rentals left off the final bill
Weekly lobby arrangements invoiced at month end from memory

How Clodou helps

Event quotes piece by piece

"Quote the Chen-Park wedding: bridal bouquet at $250, 6 bridesmaid bouquets at $85 and 12 centerpieces at $120" writes three lines, $2,200, with your deposit terms in the note.

The final count on the draft

Turn the accepted quote into a draft invoice and record the deposit. When the couple confirms the final count, change the quantities on the draft and Clodou works out the tax and the total again, keeping the deposit.

Weekly accounts as monthly drafts

Set up a hotel's or a restaurant's weekly arrangements once as a retainer at the agreed monthly price. Clodou prepares one draft invoice a month for you to check and send.

How florists bill, and how Clodou handles it

Event work piece by piece

Weddings and events are priced piece by piece from the proposal: personal flowers such as bouquets and boutonnieres, centerpieces, ceremony pieces and installations. Clodou takes each piece with its quantity and price, such as 12 centerpieces at $120, $1,440. Some florists set a minimum spend for events; Clodou does not check it, and it never picks a price for you.

Deposits, the final count and the balance

A deposit holds the date, and the final count and the balance are settled a few weeks before the event. Write your terms in the quote's note. When the couple books, turn the quote into a draft invoice and record the deposit against it. When the count changes, change the quantities on the draft and Clodou works out the total again, keeping the deposit; send the invoice once the figures are final.

Delivery, setup, rentals and tax

Delivery, setup and teardown are often billed as a flat fee or a share of the order: give Clodou the amount on its own line, such as delivery, setup and teardown, $275. Rentals such as vases, stands or an arch can be their own lines too. Flowers are goods and setup is a service, so the tax can differ from one line to the next: check with your accountant, and Clodou applies the rate you set, per line if needed.

A wedding, from the quote to the final count

Step 1
Quote Mei Chen and Daniel Park for their wedding on June 6: bridal bouquet at $250, 6 bridesmaid bouquets at $85, 12 centerpieces at $120, and delivery, setup and teardown at $275. 8% sales tax on the flowers, none on delivery and setup. Note: $750 deposit to hold the date, final count and balance due May 16.
Adds Mei Chen and Daniel Park as a client and creates quote DEV-0035 with four lines: bridal bouquet, $250.00; bridesmaid bouquets, 6 at $85, $510.00; centerpieces, 12 at $120, $1,440.00; delivery, setup and teardown, $275.00. Sales tax at 8% on the flowers is $176.00, so the total is $2,651.00, and the terms print in the note.
Step 2
They booked and paid the $750 deposit. Turn DEV-0035 into an invoice and record the deposit; I'll send it with the final count.
Creates draft invoice INV-0077 for $2,651.00 with the same lines, taxes and note, plus a reference to DEV-0035, and shows an approval card to record $750 received. Once you approve it, $1,901.00 is still owed and the invoice stays a draft.
Step 3
Final count: 8 bridesmaids and 14 centerpieces. Update INV-0077.
Changes draft INV-0077 to 8 bridesmaid bouquets at $85, $680.00, and 14 centerpieces at $120, $1,680.00. Sales tax on the flowers is now $208.80, so the total is $3,093.80, with $2,343.80 still owed after the deposit.
Step 4
I sent INV-0077, and the couple paid the $2,343.80 balance on May 16.
Marks INV-0077 as sent and shows an approval card to record $2,343.80 received. Once you approve it, the invoice is marked paid.

Just ask

Quote the Chen-Park wedding on June 6: bridal bouquet at $250, 6 bridesmaid bouquets at $85 and 12 centerpieces at $120

The Chen-Parks now have 8 bridesmaids and 14 tables: update the draft invoice

Set up a $640 monthly retainer for The Larkin Hotel from January 1: weekly lobby and front desk arrangements

Questions

How do I write a florist invoice?: Tell Clodou the client, the event and each piece with its price, such as a bridal bouquet at $250 and 12 centerpieces at $120. It writes each line, applies the taxes you set, prints your logo, your business details and your terms, and numbers the invoice in your sequence. There is no florist invoice template to fill in, and Clodou never invents a price.
What if the final count changes?: While the invoice is a draft, ask Clodou to change the quantities and it works out the lines, the taxes and the total again, keeping any deposit you recorded. Once an invoice is sent, Clodou no longer changes it: invoice the extra pieces on a new invoice at the same prices.
Can I bill a hotel or a restaurant for weekly flowers?: Yes. For a fixed monthly price, set up a retainer and Clodou prepares one draft invoice a month for you to check. If the number of deliveries changes from month to month, invoice the weeks delivered instead, such as 5 weekly arrangements at $160, $800.
Can I charge for delivery and rentals?: Yes, each as its own line at the price you set, such as delivery, setup and teardown, $275, or arch rental, $150. Clodou never adds a fee by itself, and it applies the tax you set to each line.
Does Clodou build proposals with photos or count stems?: No. Clodou has no proposal designer with photos, mood boards, recipes or stem counts, wholesale ordering or delivery routes, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and tasks. Log wholesale flower purchases as expenses on the event's project to see what each wedding cost.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

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Year-End Invoicing Checklist: What to Do Before January
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How to Number Invoices: Formats, Gaps and Credit Notes
How to number invoices: sequential numbers, prefixes, yearly series, gaps, voided invoices, credit notes, and what HMRC, the ATO and the EU say.
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Invoicing · November 5, 2026
Invoice Spreadsheet vs Invoicing Software: When to Switch
Invoicing from an Excel or Word template vs invoicing software: what each does well, the hidden work in templates, and a checklist of signs it's time to switch.
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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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