What should a DJ invoice include?

Your business details and logo, the client, the event date and venue, the package with its hours, each add-on on its own line, travel or overtime if any, the total, the due date, and your deposit and payment terms in the note. Clodou prints each of these and numbers the invoice in your sequence. There is no DJ invoice template to fill in: one sentence describes the invoice.

How do I bill overtime after the event?

Ask for a separate invoice with the hours and your overtime rate, such as 1 hour of overtime on June 12 at $200. The event invoice stays as the client agreed it, and the overtime shows on its own. If the event invoice is still a draft, the overtime can go on it as a line instead.

Does Clodou manage my calendar, contracts or music requests?

No. Clodou has no booking calendar, availability check, contracts or e-signature, client planning forms, music request lists or event timelines, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and tasks. On Solo and Team, your own payment link prints on invoices.

Can I track gear and travel costs?

Yes. Log equipment, music subscriptions, fuel and parking as expenses, from a sentence or a receipt photo you confirm. Ask how last month went and Clodou sums up what you invoiced, collected and spent.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / DJs

DJ invoices, from the booking deposit to the last hour of overtime

Wedding, party and corporate DJs usually sell a package: a set number of hours with sound, and extras such as ceremony sound, uplighting or a second setup. A deposit holds the date when the client books, the balance is due before the event, and overtime agreed on the night is billed after it. Tell Clodou what you agreed and it writes the quote, turns it into the invoice when the client books, and keeps the balance and the overtime in view.

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Sound familiar?

A deposit, a balance and an overtime charge for one wedding, tracked in three places
Overtime agreed on the dance floor and never invoiced
Travel and add-ons like uplighting agreed by message and left off the invoice
No clear view of which booked dates still have a balance to pay

How Clodou helps

Quotes with the package and add-ons

"Quote the Lees a 5-hour wedding package at $1,400, ceremony sound at $250 and uplighting at $300" adds the client if needed and writes the quote with three lines, $1,950 before tax, with your deposit terms in the note.

Deposit and balance on one invoice

Turn the accepted quote into the invoice and record the deposit as a partial payment when it arrives. Clodou keeps the balance, and a task with a due date reminds you to collect it before the event.

Overtime billed the next morning

"Invoice the Lees for 1 hour of overtime on June 12 at $200" creates a separate invoice for it, so the event invoice stays as the client agreed it.

How djs bill, and how Clodou handles it

Packages, hourly rates and add-ons

Most DJs sell packages by the number of hours, such as 5 hours with sound and a microphone, and price extras on top: ceremony or cocktail-hour sound in another room, uplighting, a photo booth, a light show for the dance floor. Others charge an hourly rate with a minimum number of hours. A package is one line, such as wedding package, 5 hours, $1,400, and each add-on is its own line at the price you give. Clodou never adds an extra or a fee by itself.

A deposit to hold the date, the balance before the event

DJs often take a non-refundable deposit to hold a date, a flat amount or a share of the total, with the balance due a set time before the event. Write the terms in the quote's note, turn the accepted quote into one invoice due on the balance date and record the deposit as a partial payment. Clodou keeps the balance and lists the invoice as overdue if the due date passes with money still owed. Add a task for the balance date, and it shows in your morning plan on the day.

Overtime, travel and venue extras

Overtime is usually agreed on the night at an hourly rate set in your contract. Bill it after the event on a separate invoice so the event invoice stays as agreed: 1 hour of overtime at $200. Travel beyond a set distance, parking or a hotel for a far venue are often billed as their own lines at the amounts your contract states. Whether sales tax applies to your services depends on where you work; check with your accountant, and Clodou applies the rate you set.

A wedding, from the quote to the overtime

Step 1
Quote Grace Lee and Tom Ruiz for their wedding on June 12: 5-hour reception package at $1,400, ceremony sound at $250 and uplighting at $300. Note: $500 non-refundable deposit to hold the date, balance due May 29.
Adds Grace Lee and Tom Ruiz as a client and creates quote DEV-0014 with three lines: wedding reception package, 5 hours, $1,400; ceremony sound, $250; uplighting, $300. No tax is set on this workspace, so the total is $1,950, and the deposit terms print in the note.
Step 2
They booked and paid the $500 deposit. Turn DEV-0014 into an invoice due May 29, mark it sent, and add a task to check the balance on May 29.
Creates invoice INV-0041 for $1,950 with the same lines and note, plus a reference to DEV-0014, sets the due date to May 29 and marks it sent. It shows an approval card to record $500 received and adds the task, due May 29, linked to Grace and Tom. Once you approve the payment, $1,450 is still owed.
Step 3
Grace and Tom paid the $1,450 balance on INV-0041.
Shows an approval card to record $1,450 on INV-0041. Once you approve it, the invoice is marked paid and nothing is owed before the wedding.
Step 4
They asked for an extra hour on the night. Invoice 1 hour of overtime on June 12 at $200; I sent it and they paid by bank transfer.
Creates invoice INV-0047 with one line, overtime, June 12, 1 hour at $200, marks it sent and shows an approval card to record $200 received. Once you approve it, INV-0047 is marked paid.

Just ask

Quote Grace Lee and Tom Ruiz a 5-hour wedding package at $1,400, with ceremony sound at $250 and uplighting at $300

Grace and Tom paid the $500 deposit on INV-0041

Invoice Grace Lee and Tom Ruiz for 1 hour of overtime on June 12 at $200

Questions

What should a DJ invoice include?: Your business details and logo, the client, the event date and venue, the package with its hours, each add-on on its own line, travel or overtime if any, the total, the due date, and your deposit and payment terms in the note. Clodou prints each of these and numbers the invoice in your sequence. There is no DJ invoice template to fill in: one sentence describes the invoice.
How do I take a deposit to hold a date?: Write your terms in the quote's note, such as a $500 non-refundable deposit to hold the date and the balance due 14 days before the event. When the client books, turn the quote into one invoice due on the balance date and record the deposit as a partial payment when it arrives; recording a payment waits for the approval of an owner or admin. Clodou keeps the balance until the last payment marks the invoice paid.
How do I bill overtime after the event?: Ask for a separate invoice with the hours and your overtime rate, such as 1 hour of overtime on June 12 at $200. The event invoice stays as the client agreed it, and the overtime shows on its own. If the event invoice is still a draft, the overtime can go on it as a line instead.
Does Clodou manage my calendar, contracts or music requests?: No. Clodou has no booking calendar, availability check, contracts or e-signature, client planning forms, music request lists or event timelines, and it does not take card payments. It handles the business side: clients, quotes, invoices, payments, expenses and tasks. On Solo and Team, your own payment link prints on invoices.
Can I track gear and travel costs?: Yes. Log equipment, music subscriptions, fuel and parking as expenses, from a sentence or a receipt photo you confirm. Ask how last month went and Clodou sums up what you invoiced, collected and spent.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Guides

Invoicing · November 5, 2026
Invoice Spreadsheet vs Invoicing Software: When to Switch
Invoicing from an Excel or Word template vs invoicing software: what each does well, the hidden work in templates, and a checklist of signs it's time to switch.
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Getting paid · November 5, 2026
How to Ask a Client for Payment Politely (With Scripts)
Email, phone and text scripts to ask a client for payment politely and firmly, before the due date to 30 days late, plus disputes, silence and stopping work.
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Expenses · November 3, 2026
Expense and Receipt Tracking: A Simple System
How to track business expenses and receipts with a simple system: capture, categorize, store, reconcile monthly and hand clean records to your accountant.
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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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