How do I make a cake invoice?

Tell Clodou the customer, the cake and your prices, such as 120 servings at $5.50, sugar flowers at $180 and delivery at $75. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your terms. There is no cake invoice template to fill in, and if a price is missing, Clodou asks, or uses a price you asked it to remember and says so.

Can I invoice wholesale customers every week?

Yes. Add each café or shop as a client, with their accounts contact, and invoice the week's deliveries with quantities. To invoice monthly instead, give the month's totals, or one line per delivery date if they prefer. A fixed standing order at a set monthly price can be a retainer that Clodou prepares as a draft every month.

Can Clodou remember my prices?

Yes. Ask it to remember them as short notes, such as wholesale croissants are $30 a dozen. When you leave a price out, Clodou uses the one in your note and tells you so. Notes are listed in Clodou learns, where you can change or remove them; a workspace keeps up to 50 shared notes, each one line of up to 280 characters.

Can I charge for delivery and decorations?

Yes, each as its own line at your price, such as delivery and setup, $75, sugar flowers, $180, or cake stand rental, $40. Clodou never adds a fee by itself.

Does Clodou take orders or plan production?

No. Clodou has no online order form, production schedule, recipe costing, labels or point of sale, and it does not take card payments. It handles the business side: customers, quotes, invoices, payments, expenses and tasks. Log flour, butter and packaging purchases as expenses, from a receipt photo you confirm.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Bakers & cake makers

Cake and bakery invoices for custom orders and wholesale accounts

Bakers sell in two very different ways. Custom cakes and dessert tables are priced per serving or per piece, with decoration, delivery and setup on top, and booked with a deposit weeks ahead. Wholesale accounts, such as cafés, restaurants and shops, take standing orders every week and are invoiced weekly or monthly. Tell Clodou what was ordered and at what price: it writes the quote or the invoice, keeps the deposit and the balance in order, and remembers your price list if you ask it to.

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Sound familiar?

A wedding cake priced per serving on a calculator, then retyped into an invoice
Deposits taken months ahead and hard to match to the order
Cafés on standing orders invoiced at month end from delivery notes
A price list kept in your head, and quotes that never quite match it

How Clodou helps

Custom orders with a deposit

"Quote Priya Shah for a 3-tier wedding cake: 120 servings at $5.50, sugar flowers at $180 and delivery and setup at $75" writes three lines, $915, with your deposit terms in the note.

Wholesale accounts by the week or the month

Add each café or shop as a client and invoice its deliveries with quantities, such as 12 dozen croissants at $30 a dozen. A fixed standing order at a set monthly price can be a retainer that Clodou prepares as a draft every month.

Your price list, remembered

Ask Clodou to remember your prices, such as "wholesale croissants are $30 a dozen", and it uses them when you leave a price out, telling you it did. The notes are listed in Clodou learns, where you can change or remove them.

How bakers & cake makers bill, and how Clodou handles it

Custom cakes per serving or per piece

Custom cakes are often priced per serving, with a higher price for more detailed designs, and dessert tables per dozen or per piece. Decoration such as sugar flowers or a topper, a cake stand rental, and delivery and setup go on their own lines. Clodou takes the quantity and the price you give: 120 servings at $5.50 is one line of $660. It never picks a price or a design for you.

Deposits for custom orders

Wedding and event cakes are usually booked with a deposit weeks or months ahead, and the balance is due before the event. Write your terms in the quote's note; when the customer books, turn the quote into the invoice and record the deposit as a partial payment. Clodou keeps the balance until the last payment. If the number of servings changes, change it on the draft before you send it.

Wholesale standing orders and tax

Cafés, restaurants and shops usually take standing orders delivered several times a week and pay weekly or monthly. Invoice the period with the quantities delivered, or set up a retainer for a fixed monthly order. Whether baked goods are taxed depends on where you sell and to whom, and wholesale sales may be exempt with the buyer's resale certificate: check with your accountant, and Clodou applies the rate you set, per line or per invoice.

A wedding cake and a café's weekly order

Step 1
Quote Priya Shah for a 3-tier wedding cake on September 12: 120 servings at $5.50, sugar flowers at $180 and delivery and setup at $75. Note: $300 deposit to book, balance due September 1.
Adds Priya Shah as a client and creates quote DEV-0012 with three lines: wedding cake, 3 tiers, 120 servings at $5.50, $660.00; sugar flowers, $180.00; delivery and setup, $75.00. No tax is set on this workspace, so the total is $915.00, and the terms print in the note.
Step 2
Priya booked and paid the $300 deposit. Turn DEV-0012 into an invoice due September 1; I sent it to her.
Creates invoice INV-0058 for $915.00 with the same lines and note, plus a reference to DEV-0012, and sets the due date to September 1. It marks INV-0058 as sent and shows an approval card to record $300 received. Once you approve it, $615.00 is still owed.
Step 3
Remember for the whole team: wholesale croissants are $30 a dozen and sourdough loaves are $6 each.
Saves a workspace note in your words: wholesale croissants are $30 a dozen and sourdough loaves are $6 each. It is listed in Clodou learns, where you can change or remove it.
Step 4
Invoice Corner Café for this week: 12 dozen croissants and 30 sourdough loaves.
Finds Corner Café and creates draft invoice INV-0059 with two lines, at the prices from your note: croissants, 12 dozen at $30, $360.00; sourdough loaves, 30 at $6, $180.00. Total: $540.00.

Just ask

Quote Priya Shah for a 3-tier wedding cake on September 12: 120 servings at $5.50, sugar flowers at $180, delivery and setup at $75

Remember: wholesale croissants are $30 a dozen and sourdough loaves are $6 each

Invoice Corner Café for this week: 12 dozen croissants and 30 sourdough loaves

Questions

How do I make a cake invoice?: Tell Clodou the customer, the cake and your prices, such as 120 servings at $5.50, sugar flowers at $180 and delivery at $75. It finds or adds the customer and writes the invoice with your logo, your business details, the next number in your sequence and your terms. There is no cake invoice template to fill in, and if a price is missing, Clodou asks, or uses a price you asked it to remember and says so.
Can I invoice wholesale customers every week?: Yes. Add each café or shop as a client, with their accounts contact, and invoice the week's deliveries with quantities. To invoice monthly instead, give the month's totals, or one line per delivery date if they prefer. A fixed standing order at a set monthly price can be a retainer that Clodou prepares as a draft every month.
Can Clodou remember my prices?: Yes. Ask it to remember them as short notes, such as wholesale croissants are $30 a dozen. When you leave a price out, Clodou uses the one in your note and tells you so. Notes are listed in Clodou learns, where you can change or remove them; a workspace keeps up to 50 shared notes, each one line of up to 280 characters.
Can I charge for delivery and decorations?: Yes, each as its own line at your price, such as delivery and setup, $75, sugar flowers, $180, or cake stand rental, $40. Clodou never adds a fee by itself.
Does Clodou take orders or plan production?: No. Clodou has no online order form, production schedule, recipe costing, labels or point of sale, and it does not take card payments. It handles the business side: customers, quotes, invoices, payments, expenses and tasks. Log flour, butter and packaging purchases as expenses, from a receipt photo you confirm.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

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Your whole back office, in one chat

Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

Free: $0. Solo: $29 a month. Team: $79 a month with 5 seats. Prices per workspace, in USD.

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