How do I invoice a yoga studio?

Tell Clodou the studio, the month and the classes you taught with your rate, such as 12 classes at $45. It finds or adds the studio and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no yoga teacher invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.

Can I list each class with its date?

Yes. Give the dates and Clodou writes one line per class, such as vinyasa, October 3, $45, or one line for the month with the number of classes if the studio prefers.

How do I bill a workshop split?

Work out your share from the studio's ticket report and give it to Clodou with the figures, such as 60% of $1,350, $810. Clodou writes the line as you give it and never works out a split by itself.

Can I sell packs of private sessions?

Yes. A pack paid up front is one invoice with one line, such as 5 private sessions at $85, $425. Log each session as non-billable time on the client's project, and the Projects page shows how many hours are used.

Does Clodou book classes or track attendance?

No. Clodou has no class schedule, booking, memberships, attendance tracking or waivers, and it does not take card payments. It handles the business side: clients, invoices, payments, expenses, projects and time. For one-to-one coaching with packs and monthly plans, see the page for personal trainers.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Yoga & fitness instructors

Yoga and fitness instructor invoices for studios, companies and private clients

Yoga and fitness instructors who teach as contractors usually invoice each studio or gym once a month for the classes they taught, at a rate per class, sometimes with extra per student above a set number. Corporate classes are billed per class to the company, workshops and retreats often split the ticket sales with the studio, and private clients pay per session or for a pack. Tell Clodou what you taught and at what rate: it writes each invoice and keeps track of who has paid.

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Sound familiar?

Classes at three studios counted from a calendar at the end of every month
Sub classes for other teachers forgotten on the invoice
Workshop splits worked out by hand from the studio's ticket report
Studios that pay late, and no single list of who still owes

How Clodou helps

A month of classes per studio

"Invoice Lotus Room Studio for October: 12 vinyasa classes at $45 and 2 sub classes at $45" writes two lines, $630. Clodou does not read your schedule, so give it the number of classes; for one line per class, give the dates.

Workshops and splits

"Invoice Lotus Room for the Sunday workshop: 60% of $1,350 in ticket sales, $810" writes one line that shows how you got there. Clodou uses the figures you give it.

Corporate classes and privates

Add the company or the private client once and invoice each month's classes or each pack. A fixed monthly arrangement, such as a weekly class at a set price, can be a retainer that Clodou prepares as a draft every month.

How yoga & fitness instructors bill, and how Clodou handles it

Studios: a rate per class

Many studios and gyms pay instructors a flat rate per class, sometimes plus an amount per student above a set number. Invoice each studio once a month with the number of classes, such as 12 classes at $45, and any extra per student as its own line with the amount you work out from their attendance report. Sub classes for other teachers can be their own line so the studio sees them.

Workshops, retreats and corporate classes

Workshops and retreats are often split with the studio, such as 60% of the ticket sales to the teacher: give Clodou the amount and the figures in the line, such as 60% of $1,350, $810. Companies are billed per class for lunchtime or wellness classes, often with their purchase order number in the note. A weekly corporate class at a fixed monthly price can be a retainer.

Private sessions and packs

Private clients pay per session or for a pack paid up front, such as 5 sessions at $85. A pack is one invoice with one line, and you can log each session as non-billable time on the client's project to see how many are used. Whether your classes are taxed where you teach is for you to check with your accountant; Clodou applies the rate you set.

A studio month, a workshop split and a corporate client

Step 1
Invoice Lotus Room Studio for October: 12 vinyasa classes at $45 and 2 sub classes for Dana at $45.
Finds Lotus Room Studio and creates draft invoice INV-0175 with two lines: vinyasa classes, October, 12 at $45, $540.00; sub classes for Dana, October, 2 at $45, $90.00. No tax is set on this workspace, so the total is $630.00.
Step 2
Invoice Lotus Room for the Sunday workshop on October 26: 60% of $1,350 in ticket sales, $810.
Creates draft invoice INV-0176 with one line: workshop, October 26, 60% of $1,350 in ticket sales, $810.00. Total: $810.00.
Step 3
Invoice Fieldstone Bank for October's lunchtime classes: 4 classes at $120. Their PO is 7731.
Finds Fieldstone Bank and creates draft invoice INV-0177 with one line: lunchtime yoga, October, 4 classes at $120, $480.00. Total: $480.00, with PO 7731 in the note.
Step 4
I sent all three. Lotus Room paid both of theirs, $1,440 in all.
Marks INV-0175, INV-0176 and INV-0177 as sent and shows two approval cards: $630.00 on INV-0175 and $810.00 on INV-0176. Once you approve them, both are marked paid and $480.00 is still owed by Fieldstone Bank.

Just ask

Invoice Lotus Room Studio for October: 12 vinyasa classes at $45 and 2 sub classes at $45

Invoice Lotus Room for the Sunday workshop: 60% of $1,350 in ticket sales, $810

Invoice Fieldstone Bank for October's lunchtime classes: 4 at $120

Questions

How do I invoice a yoga studio?: Tell Clodou the studio, the month and the classes you taught with your rate, such as 12 classes at $45. It finds or adds the studio and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no yoga teacher invoice template to fill in, and if a rate is missing, Clodou asks instead of guessing.
Can I list each class with its date?: Yes. Give the dates and Clodou writes one line per class, such as vinyasa, October 3, $45, or one line for the month with the number of classes if the studio prefers.
How do I bill a workshop split?: Work out your share from the studio's ticket report and give it to Clodou with the figures, such as 60% of $1,350, $810. Clodou writes the line as you give it and never works out a split by itself.
Can I sell packs of private sessions?: Yes. A pack paid up front is one invoice with one line, such as 5 private sessions at $85, $425. Log each session as non-billable time on the client's project, and the Projects page shows how many hours are used.
Does Clodou book classes or track attendance?: No. Clodou has no class schedule, booking, memberships, attendance tracking or waivers, and it does not take card payments. It handles the business side: clients, invoices, payments, expenses, projects and time. For one-to-one coaching with packs and monthly plans, see the page for personal trainers.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

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