How do I make a notary invoice?

Tell Clodou the client, the date, the notarial acts or the signing and your fees, such as 3 notarizations at $10 and a $40 travel fee. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no notary invoice template to fill in, and if a fee is missing, Clodou asks instead of guessing.

Does Clodou know my state's notary fee limits?

No. Most states set the most a notary may charge per notarial act, and some have rules on travel fees, but Clodou does not know or check them. It prints the fees you give it, so charge within your state's rules.

Can I invoice a signing service for a month of signings?

Yes. Invoice each signing as it is done, which most signing services expect, or once a month with one line per signing, each with the borrower's name or file number and the date. Their payment terms become the invoice's due date.

Does Clodou keep my notary journal?

No. Clodou is not a notary journal: it does not record signers' identification, signatures or thumbprints, and it has no remote online notarization, scheduling or document printing. It handles the business side: clients, invoices, payments, expenses and reminders. Keep your journal as your state requires.

Can I track mileage and printing costs?

Log printer paper, toner, supplies and fuel as expenses, from a sentence or a receipt photo you confirm, to see what each month cost. Clodou does not keep a mileage log by trip, so note your miles where you track them for taxes.

Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

Who it's for / Mobile notaries & signing agents

Notary invoices for every signing, with the travel fee on its own line

Mobile notaries bill two kinds of work. General notary work is charged per notarial act, at a fee most states limit by law, often with a travel fee agreed in advance and listed apart. Loan signing agents are paid a flat fee per signing by signing services, title and escrow companies, sometimes with printing or scanbacks on top, and many of those clients pay 30 days or more later. Tell Clodou what you did and at what fee: it writes the invoice and keeps track of which signings are still unpaid.

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Sound familiar?

Signings for five different signing services, each paid on its own schedule
A travel fee agreed on the phone and missing from the invoice
Invoices for last month's signings written from a notary journal at midnight
No single list of which signings are still unpaid

How Clodou helps

Signing invoices in one sentence

"Invoice Keystone Signing for the Patel refinance on March 3: signing fee $125 and printing $20" writes two lines, $145, with the file number in the note if you give one.

Notarial fees and travel apart

Give each notarial act at the fee you charge and the travel fee as its own line, such as notarizations, 3 at $10, and travel fee, $40. Clodou never sets a notarial fee: your state decides the most you can charge.

Who still owes for a signing

Ask "which invoices are overdue?" and Clodou lists each signing still unpaid, with the client and the amount. It can draft a polite reminder for you to send.

How mobile notaries & signing agents bill, and how Clodou handles it

Per notarial act, within your state's limit

General notary work, such as acknowledgments and jurats, is charged per notarial act, and most states set the most a notary may charge for each. Give Clodou the number of acts and the fee you charge, such as notarizations, 3 at $10. Clodou does not know your state's limits or check them: the fee is yours to set within the law.

Travel fees and after-hours calls

Mobile notaries usually charge a travel fee, and sometimes an after-hours or waiting fee, on top of the notarial fees. Some states require the travel fee to be agreed with the signer beforehand and shown apart from the notarial fees: check your state's rules. Give each fee its own line, and Clodou keeps them apart on the invoice.

Loan signings: a flat fee, paid later

Loan signing agents are usually paid a flat fee per signing by a signing service, a title company or an escrow office, sometimes with printing, scanbacks or a rush fee on top. Invoice each signing with the borrower's name or file number in the line or the note, at the fee the client offered. These clients often pay 30 days or more later: set the due date to their terms, and Clodou keeps each signing on the list of what is owed until you record the payment.

Two loan signings and a general notary call

Step 1
Invoice Keystone Signing for the Patel refinance on March 3: signing fee $125 and printing $20. File 24-1187, due in 30 days.
Finds Keystone Signing and creates draft invoice INV-0412 with two lines: loan signing, Patel refinance, March 3, $125.00; printing, $20.00. No tax is set on this workspace, so the total is $145.00, due in 30 days, with file 24-1187 in the note.
Step 2
Invoice Lakeview Title for the Nguyen purchase signing on March 5: flat fee $150, due in 30 days.
Finds Lakeview Title and creates draft invoice INV-0413 with one line: loan signing, Nguyen purchase, March 5, $150.00. Total: $150.00, due in 30 days.
Step 3
Invoice Rosa Diaz for today: 3 notarizations at $10 and the $40 travel fee we agreed. She paid me on the spot.
Adds Rosa Diaz as a client and creates invoice INV-0414 with two lines: notarizations, 3 at $10, $30.00; travel fee, $40.00. Total: $70.00. It marks INV-0414 as sent and shows an approval card to record $70 received; once you approve it, the invoice is marked paid.
Step 4
I sent INV-0412 and INV-0413. Keystone paid the $145.
Marks both invoices as sent and shows an approval card to record $145.00 on INV-0412. Once you approve it, INV-0412 is marked paid and $150.00 is still owed by Lakeview Title on INV-0413.

Just ask

Invoice Keystone Signing for the Patel refinance on March 3: signing fee $125 and printing $20, file 24-1187

Invoice Rosa Diaz for today: 3 notarizations at $10 and a $40 travel fee

Which invoices are overdue?

Questions

How do I make a notary invoice?: Tell Clodou the client, the date, the notarial acts or the signing and your fees, such as 3 notarizations at $10 and a $40 travel fee. It finds or adds the client and writes the invoice with your logo, your business details, the next number in your sequence and your payment terms. There is no notary invoice template to fill in, and if a fee is missing, Clodou asks instead of guessing.
Does Clodou know my state's notary fee limits?: No. Most states set the most a notary may charge per notarial act, and some have rules on travel fees, but Clodou does not know or check them. It prints the fees you give it, so charge within your state's rules.
Can I invoice a signing service for a month of signings?: Yes. Invoice each signing as it is done, which most signing services expect, or once a month with one line per signing, each with the borrower's name or file number and the date. Their payment terms become the invoice's due date.
Does Clodou keep my notary journal?: No. Clodou is not a notary journal: it does not record signers' identification, signatures or thumbprints, and it has no remote online notarization, scheduling or document printing. It handles the business side: clients, invoices, payments, expenses and reminders. Keep your journal as your state requires.
Can I track mileage and printing costs?: Log printer paper, toner, supplies and fuel as expenses, from a sentence or a receipt photo you confirm, to see what each month cost. Clodou does not keep a mileage log by trip, so note your miles where you track them for taxes.
What does it cost?: Free covers up to 5 clients and 20 AI actions a month, with no separate cap on quotes and invoices (making them in the chat uses AI actions). Solo, with your payment link on invoices, is $29 a month per workspace. Team, with 5 seats and automatic reminders, is $79 a month. Prices are in USD, and the first 14 days are a free Team trial.

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Every new workspace starts with a 14-day trial of Team, no card required. Then stay on Free: up to 5 clients and 20 AI actions a month; quotes and invoices have no separate cap, and making them in the chat uses AI actions.

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