Canadian invoice template with GST/HST, QST and PST

What an invoice must show in Canada

• Your business name

  Your business or trading name (or your intermediary's name), on every invoice whatever the amount. [1]

• The invoice date

  The invoice date or, if no invoice is issued, the date the GST/HST is paid or payable. Needed at every amount. [1]

• The total

  The total amount paid or payable. Needed at every amount. [1]

• Your GST/HST number, from $100

  From $100, your GST/HST registration number: your 9-digit Business Number, the letters RT for the GST/HST program and a 4-digit account number. [1]

• The GST/HST charged, from $100

  From $100, the total GST/HST charged, or a statement that the price of each taxable item includes GST/HST at the applicable rate. [1]

• Which items are taxable, from $100

  From $100, when one invoice mixes taxable and exempt supplies, an indication of the status of each one. [1]

• Your client's name, from $500

  From $500, the buyer's name or trading name, or the name of their authorized agent or representative. [1]

• What you supplied, from $500

  From $500, a description of each supply sufficient to identify it. [2]

• Terms of payment, from $500

  From $500, the terms of payment. [1]

• In Quebec: your GST and QST numbers, from $100

  From $100, Revenu Québec asks for both the supplier's GST and QST registration numbers. [3]

• In Quebec: the QST and a description at every amount

  For the QST, Revenu Québec's table asks for the amount of tax and a description of the property or service even under $100. [3]

• In Quebec: no 14.975% on the invoice

  Whichever way the taxes are calculated, the 9.97%, 14.97% and 14.975% rates must not appear on the document attesting to the sale. GST shows at 5% and QST at 9.975%. [4]

Rules worth knowing

Make this invoice in Clodou

• Set your workspace's tax country to Canada: the tax line reads GST/HST, your number prints as GST/HST no. under your business name, and CAD is suggested as your currency. Each invoice can also use its own currency.
• Up to four taxes on one invoice, such as GST 5% + QST 9.975% or GST 5% + PST 7%. Each is worked out on the lines it applies to, rounded once to the cent and printed on its own line with its rate. Save your usual pair as the default taxes in Settings.
• A line can carry its own taxes or none, for a zero-rated or exempt item. The PDF then adds a rate column that lists each rate separately (5% + 9.975%, never 14.975%), and a tax that covers only some lines says which amount it applies to.
• Ask in plain words, such as "Invoice Maple Studio for 20 hours at $110, GST and QST". Clodou finds or creates the client, numbers invoices INV-0001, INV-0002 and on, and asks when a price, quantity or rate is missing instead of guessing. It emails a client only after you approve, and Undo works for 10 minutes.
• A quote becomes an invoice in one step with its taxes, monthly retainer drafts carry theirs, unbilled time turns into invoice lines, payment reminders wait for your approval, partial payments show what is left, and the CSV export breaks down each tax (GST 5%: 50.00; QST 9.975%: 99.75).

Just ask

What Clodou does not do

• No compliance check and no automatic tax by province: you, or Clodou's chat on your instruction, set the taxes on each invoice. Check the place of supply and the rates with the CRA, Revenu Québec or your accountant.
• One tax number field. Your GST/HST number prints under your business name; your QST number has no field of its own, so it goes in the notes. Notes belong to each invoice: add it to every one, retainer drafts included.
• No GST/HST or QST returns, no bookkeeping or ledger, no bank feeds and no payroll.
• English only: no French-language invoices. No credit notes, no client portal and no e-signature.
• No card processing: the Team plan prints your own payment link on invoices. Amounts are never converted between currencies.

Questions

What does an invoice need to show in Canada?

It depends on the total. Under $100: your business name, the date and the total. From $100: also your GST/HST registration number, the GST/HST charged (or a statement that prices include it) and which items are taxable when some are exempt. From $500: also your client's name, a description of what you supplied and the terms of payment. These are the CRA's input tax credit rules, so they matter most when your client is registered for GST/HST.

Is it $30 and $150, or $100 and $500?

$100 and $500. Some guides still show $30 and $150, but the CRA's guide RC4022 and section 3 of the Input Tax Credit Information (GST/HST) Regulations use three bands, based on the total amount paid or payable: under $100, $100 to $499.99, and $500 or more.

How do I show GST and QST on a Quebec invoice?

Charge GST at 5% of the price and QST at 9.975% of the price excluding GST, and show each on its own line. From $100, the invoice also needs both your GST and your QST registration numbers. Revenu Québec says the combined 14.975% rate must not appear on the document. In Clodou, give the invoice GST 5% and QST 9.975% (or make them your workspace defaults) and put your QST number in the notes.

Do I charge GST/HST if I'm not registered?

No. A small supplier, with $30,000 or less of worldwide taxable supplies in a single calendar quarter and over the last four consecutive quarters, doesn't have to register, and if you don't register you don't charge GST/HST or claim input tax credits. Above $30,000 you must register. In Clodou, an invoice can carry no tax at all.

Which rate do I charge a client in another province or outside Canada?

For services, the general rule is the province of your client's address, when you get it in the normal course of business. A Montreal freelancer invoicing a Toronto client generally charges HST at 13%. Certain services to clients outside Canada, such as certain advisory, professional or consulting services, may be zero-rated. Clodou does not decide this: you tell it which taxes to charge, and check unusual cases with the CRA or your accountant.

How much does Clodou cost?

The Free plan includes 20 AI requests and 3 quotes or invoices a month. Solo is US$29 a month or US$290 a year, and Team is US$79 a month or US$790 a year with 5 seats, per workspace. Every new workspace starts with a 14-day trial of Team, no card needed. Your invoices can be in CAD.

Sources

1. CRA, RC4022 General Information for GST/HST Registrants
2. Input Tax Credit Information (GST/HST) Regulations, SOR/91-45, section 3
3. Revenu Québec, Preparing Invoices
4. Revenu Québec, Calculating the Taxes
5. CRA, GST/HST calculator (and rates)
6. CRA, GST/HST and place-of-supply rules
7. CRA, Type of supply
8. CRA, GST/HST on imports and exports
9. Revenu Québec, Basic Rules for Applying the GST/HST and QST
10. Revenu Québec, Registering for the GST and QST
11. Province of British Columbia, Small business guide to PST
12. B.C. Provincial Sales Tax Regulation, section 85
13. Manitoba Finance, Bulletin RST 004, Information for Vendors

Last checked on November 5, 2026. This page explains the rules; it is not tax or legal advice. Check your invoices with your accountant or tax adviser.